Bylaws

 
(the original By-laws document can be found in the Documents/Applications section of this website.)
 
 
By-laws of The East Petersburg Bulldogs      
Adopted November 2008/Revised May 2009
 
 
Article I : Name
 
The name of the organization is:  "East Petersburg Bulldogs and Cheerleading Club” and can be referred to as the “East Pete Bulldogs”.
 
Article II : Purpose
 
The purpose of the organization is:
 
  A. To promote the social, educational , health, vocational and character development of youth hrough various activities, which the Club promotes
  B. To firmly implant through these activities the ideals of honesty, loyalty, courage and Good sportsmanship
  C. To receive, invest and disburse funds
  D. To maintain owned , leased or managed property for the purpose of the Club
  E. To cooperate with other organizations working for the same purpose
 
Article III : Colors and Symbols
 
The Club colors are Red and White. The club mascot is the Bulldog.
The symbol for the club is the Bulldog.
 
Article IV: Geographical Location
 
The geographical location of the club:
 
  A. East Petersburg Borough
     1. The East Petersburg Bulldogs will allow participants from adjoining school districts to participate in the club activities.
 

Article V: Elected Officers and their Duties

Section 1
 
The elected officers of the club are the Director, Assistant Director, Secretary, Treasurer, Cheerleading Coordinator, and the Assistant Treasurer/Booster Club Coordinator.
There may be co-officers appointed annually. These officers constitute the Board of Directors. Each co–officer has a board vote.
 
 
Section 2.  The Director
 
A. Presides at all meetings of the club and Board of Directors;
 
B. Coordinates the work of all officers and committees, in order that the purpose may be promoted;
 
C. Performs other duties given by the By Laws;
 
D. Co- signs checks over $200.00 w/ treasurer. Any items over this dollar amount may be purchased if they fall under “needed by the organization, fitting under function, safety and /or
required as well as snack concession items” and does not require dual signature.
 
E. Works with secretary and treasurer in establishing budgets.
 
F. Coordinate all football activities with the Red Rose Midget Football League.
 
G. Authority to take action on any matter which in his/her sole discretion is deemed to be in the best interest of the club and it's participants.
 
H. Appoint and supervise all club adult volunteers, coaches, youth participants and administer club related activities.
 
J. Approval authority on all club expenditures and purchases.
 
K. Serves on the Board of Directors.
 

Section 3.  The Assistant Director

A. The Assistant Director acts as an aide to the Director and shall perform the duties of the director in the absence or inability of the Director to serve.

B. Keep an itemized list of all club equipment, sizes and where it's stored.

C. Assist with coordination of all football activities with the league.

D. Responsible for player registration and providing a complete roster to the secretary.

E. Responsible for maintaining player information, league player contracts and medical sheets for all players as well as obtaining signed coaches code of conduct forms

F. Search for football candidates and recommend football coaches to the director for appointment, as well as monitor coaching at all levels.

G. Set up and coordinate scrimmages.

H. Serves on the Board of Directors.

 

Section 4.  The Secretary

A. Record the minutes of Club meetings.

B. Record the minutes of Board meetings and report those minutes at the next club meeting; Organize those records for future use;

C. Maintain a directory of all youth participants, coaches and adult volunteers

D. Performs all duties as correspondence officer.

E. Maintains voting record by attendance at all meetings

F. Assists with establishing budgets

G. Advertise club events and information in the local papers, borough publications and otherwise as necessary.

H. Edit, publish, “The Bulldog Newsletter, help to maintain the web site, and distribute necessary information to all club participants

J. Serves on the Board of Directors.

K. Helps to maintain the post office box as needed.

 

Section 5.  The Treasurer

A. As Chief Financial Officer , Receives all monies of the club in a timely manner establishes signatory authority on all club accounts. Maintains Insurance information.

B. Records an accurate record of receipts and expenditures; Pay all bills by the 15

th of that month.

C. Helps to maintain the post office box.

D. Presents a financial statement at every meeting of the club;

E. Supervises and suggests all investments of the club;

F. Assists in building a budget for each of the programs and maintaining

G. The Treasurer shall determine accounting level and tax returns required annually.

H. Serves on the Board of Directors.

 

Section 6.  The Cheerleading Coordinator

A. Coordinate all cheer activities;

B. Responsible for Cheerleading registration and providing a complete roster to the secretary.

C. Coordinate and supervise all cheer coaches , participants and activities;

D. Presents to the club when requested an itemized inventory of all cheer equipment owned by the club. Should include size, how many of each and where stored.

E. Serves on the Board of Directors.

 

Section 7.  Assistant Treasurer/Coordinator of the Booster Club

A. Coordinate all booster club activities;

B. Coordinate all fund raising activities and implement them as well as collect funds for Treasurer.

C. Coordinate all team parent helpers and assign tasks as needed. Assist with the Web site.

D. Coordinate and help with any other banquet, social or activity.

E. No check signing authority.

F. Serves on the Board of Directors.

 

Article VII:  Election of Officers

Section 1.

The elected officers are those in Article VI section 1.

 

Section 2.  Qualifications

A. Eligibility for election to the Board should be individuals who have been active members for at least one year prior to their nomination;

B. Exceptions may be granted based on majority approval of the Board.

 

Section 3.  Term

A. The term for office for all elected officers is two years;

B. All officers are eligible for reelection without limitation to term

C. Officers assume their official duties at the close of the election meeting.

D. The Director, Secretary and Assistant Treasurer/ Booster Club coordinator will be elected in odd-numbered years.  The Assistant Director, Treasurer and Cheerleading                                           coordinator in even-numbered years, as to ensure continuity in leadership of the club.

 

Section 4.  Election of Officers

A. The annual election of officers will be held during a regular club meeting in November;

B. Nominations will be accepted at the October meeting;

C. Only those who have consented to serve and are eligible can be accepted as nominees;

D. All officers must be elected by a majority of voting members that are present.  All officers must be present to hold the vote.

 

Section 5.  Removal or Resignation of an officer

An officer can be removed by a two-thirds action by the board. Prior to any action of the officer, they must be notified of that action and may request a hearing on all reasons for the action of the board.     A resignation of an officer must be a hand written document dated and signed and turned into the board in a timely manner.

 

Section 6.  Vacancy

A person elected will fill a vacancy occurring in an office for the unexpired term by a majority vote of the remaining members of the board. In case a vacancy occurs in the office of Director,                    The Assistant Director will serve notice of election.

 

Article VIII:  Board of Directors

Section 1

The Board of Directors, referred to as the Board, consists of the present elected officers of the club.

 

Section 2. The Duties of the Board

A. To transact necessary business in the intervals between Club meetings and such other business as may be referred to it by the club;

B. To approve the plans of all committees and present a report at all club meetings;

C. To approve budgets for the program and approve routine bills within the limits of the budget.

D. To perform duties as specified in the Bylaws and by the policies.

E. To perform such other duties in order to maintain a vital, active interest by the members.

 

Article IX:  General Membership Meetings

Section 1.

Meetings by the Club may be held at a time and place designated by the Board or in conjunction with the monthly Board meeting. Any change to the regular time or place of the meeting                           will require advance notice of this change.

Section 2.

Special meetings may be called by the majority of the board .

Section 3.

The privilege of introducing motions , debating and serving on committees or any other capacity is limited to adult members.

 

Article X:  Parliamentary Authority

“Roberts Rules of Order Revised” Governs the club in all cases to which they applicable and in conflict with this constitution.

 

Article XI:  Amendments

Section 1.

These bylaws may be amended at any regular meeting of the club by a two-thirds vote of the voting members present and voting, provided the proposed amendment                                                       is read at both present and previous meeting with all Board members notified.

 

Article XII:  By-Laws /Policy's

Section 1.

A By-law is an interpretation and implementation of the constitution.

Section 2.

By-laws may be adopted or amended at any club meeting , by a majority vote of the eligible voting members at any regular meeting provided the interpretation to adopt or                                         amend the by-laws have been communicated at a previous meeting.

Section 3.

A. Follow all By-laws and Policies

B. Must have a 2/3 vote to change the policy's and By-laws.